This is a full-time/non-exempt term position lasting six months to one year.
In your pivotal role as a Research Program Assistant you will assist in executing programs, providing research support, and planning and coordinating research-related events.
About the Department:
The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/ .
View how Vanderbilt Health employees celebrate the difference they make every day:
Provides organizational support for research studies, quality improvement initiatives, and operational projects.
Plans and may leads the execution of research program meetings and events.
Develops marketing proposals for research programs, as well as program services and meetings.
Serves as research program liaison with internal & external research staff, as well as vendors and suppliers.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
RESEARCH ORGANIZATIONAL SUPPORT
Manage data intake and generate subsequent reports with REDCap and Microsoft Excel. Manage database, website and group requests for specified projects. Provide input on the goals and objectives of the programs on which you assist and recommendations for improvement based upon outcomes of events or programs. Assist with curation of content for reports and grants. If applicable, assist with healthcare research as it pertains to a project's aims, and generate report of researched findings.
Document project plans, timelines, and budgets as needed. Create and maintain databases, spreadsheets and other files as needed. Manage and coordinate supportive data processing activities. Coordinate research study participant meetings by preparing invitations, guest lists, and registration details as directed. Coordinate travel arrangements for participants as needed. Identify, research, and recommend facilities. Prepare ad hoc reports on the status of the event, program or service upon request. Maintain documentation on service agreements with vendors and suppliers. Monitor expenses and reconcile variances against established budgets. Prepare ad hoc budget reports as needed. Submit purchase orders & work orders and maintain budgetary records of transactions.
Help with the design of promotional materials for the research study program, event or service. Distribute communications via mail, electronic media or other means. Support development and content for program's media outlets (websites, social media accounts, newsletters).
Act as a liaison for the program, event or service by answering inquiries, providing information, and addressing concerns. Act as a liaison to suppliers and vendors for the program, activity or event. Schedule meetings with high-level healthcare executives to further event/program. Determines appropriate staffing levels for the event or program/service, and hires, trains and supervises volunteers, student workers, or staff for the event or program/service.
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments:
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Additional Information :
This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends. This position may also have the opportunity to work remotely.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.